How to Make a Poll Using The Voting Button On Microsoft Outlook

Whether you are a student or you run your business independently, you may have to collect data at some point. Therefore, you should consider using online tools to create polls or surveys as the best alternative. Today there is no need to conduct surveys on physical paper or compile them manually because there are many tools that can do it. One such tool is Microsoft Outlook.

Using the voting button in Microsoft Outlook, users can create polls. Once the survey is submitted, recipients can click a button to cast their vote. Of course, survey recipients must use Microsoft Outlook. Here’s how it works:

Insert voting button in Outlook email

The voting button in Microsoft Outlook makes survey preparation easy. Users can choose to use the default voting button name or create a custom name.

Use the default button name to create a survey

Microsoft Outlook comes with three types of default voting button names. This virtual button can be used when a survey requires a simple yes or no answer or accepts or rejects an answer. Here’s how to create a survey with this default button name:

Step 1: Launch Microsoft Outlook on our computer by typing Outlook in the search box after clicking the Start button

Step 2: Click “Home” and then select “New Email” to compose your survey questions.

Step 3: In the new message window, click Options.

Step 4: Select Use Vote Button.

Step 6: Once you have finished selecting the voting button and compiling the poll question, enter the recipient’s address and click Submit.

Note: Recipients of email messages with this vote button will see in the message bar “This message includes a voting button. Click here to vote.

Create custom button name for poll

If you want to use more diverse button names in your survey, Microsoft Outlook offers more flexible options. Here’s how to create a custom button name for your survey:

Step 1: Launch Microsoft Outlook on our computer by typing Outlook in the search box after clicking the Start button.

Step 2: Click “Home” and then select “New Email” to compose your survey questions.

Step 3: In the new message window, click Options.

Step 4: Select Use Vote Button.

Step 5: From the options listed, select Custom to launch the Properties dialog.

Step 6: Under the group called Voting and Tracking Options, select the Use voting buttons check box.

Step 7: Remove the default button name next to the Use voting button field and enter a name of your choice.

Note: When typing custom key names, be sure to separate each distinguished name with a semicolon (;).

Step 8: Click Close to close the properties dialog.

Step 9: Type your email in the message box and send it.

Track and export poll results

Once you submit a survey, you will definitely receive a response. If you have multiple recipients, you don’t have to wait for each other’s email to see their response. Microsoft Outlook provides a track button that helps record sound.

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Trackers can also be exported to data analysis tools or printed. Here’s how to do it.

Step 1: In Outlook, check the Sent Items box.

Step 2: Select the original message containing the voting button.

Step 3: Open this message and go to the Messages tab.

Step 4: Click Track in the View group to see the individuals who responded and their responses.

Note: Tracking options won’t appear until someone responds by voting.

Step 5: Select the voting responses by pressing the CTRL+A shortcut. Copy it using the CTRL+C shortcut and paste it into any data analysis tool to analyze the results.

Best Apps to Create Surveys on iOS and Android

Creating a survey in Microsoft Outlook using the voting button is very easy. However, this method has the drawback that only one survey can be used per email. Therefore, if you want to send multiple inquiries, you may have to send multiple emails.

If you want to create more diverse polls outside of Microsoft Outlook, you might consider using other third-party apps on iOS and Android devices.

About Rahman Anggriawan

professional blogger and writer for several blogs I manage. I really like the world of journalism. I hope what I write is useful for readers

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